Streamlining Procurement With PSL Datatrack’s Purchasing Modules

Efficient and reliable procurement processes are essential for any subcontract precision engineering business. PSL Datatrack’s Purchasing modules – Purchase Orders, Goods Received and Material Stocks – are designed to streamline these processes, offering users a comprehensive solution for managing their procurement and inventory needs.

In this blog article, we will explore the key features and benefits of each module and explain how they can help transform your purchasing procedures.

Purchase Orders: Simplifying Procurement Management

The Purchase Orders module is at the heart of PSL Datatrack’s purchasing solution, designed to simplify and streamline the process of creating, managing and tracking purchase orders. PSL Datatrack also supports ‘daisy-chained’ traceability, ensuring that all material and subcontract details are linked seamlessly from order to production, making ISO audits more straightforward.

Key Features

• Order Creation and Management: The module makes it easy to create and manage purchase orders, including call offs, capturing all necessary details to ensure accurate tracking
• Purchase Order Enquiries: Easily raise and manage supplier enquiries and convert them to orders with automatic stock updates
• Status Tracking: Keep track of the status of each purchase order via flexible Listing Screens, ensuring nothing falls through the cracks
• Automatic Updates: As goods are received, the purchase order status is automatically updated, reflecting the current state of each order for at-a-glance review

The benefits of the Purchase Orders module are clear. By streamlining the ordering process, the time and effort required to manage purchases is reduced, resulting in increased efficiency for subcontractors.

Accuracy is also enhanced, as the module ensures all order details are accurately recorded and tracked, minimising human error. Clear visibility into the status of all purchase orders is gained, improving overall purchase management, and Document Management is available to store relevant files against individual records.

Goods Received: Ensuring Traceability and Accountability

Tracking and managing the receipt of goods is crucial for maintaining an efficient supply chain. The Goods Received module ensures that all incoming goods are accounted for and properly documented, providing essential traceability information and guaranteeing accountability.

Additionally, Goods Received integrates seamlessly with the Purchase Invoicing module, ensuring that payments are only made for goods that have been received and verified. This integration helps prevent discrepancies, streamlining both the receiving and payment processes.

Key Features

• Integration with Purchase Orders: Automatically update corresponding purchase orders upon receipt of goods, ensuring all records are current
• Bar Wizard: This new tool takes traceability to the next level, enabling individual bar traceability beyond the traditional level of batch monitoring
• Flexibility: Handle receipts with or without a corresponding purchase order, accommodating free-issue goods and other items
• Label Printing: Generate labels for received goods, helping to organise and identify items in inventory

Users of PSL Datatrack therefore gain great traceability and accountability benefits as a result of using the Goods Received module, as it maintains a clear record and history of all received goods.

The module’s automated features are appreciated by PSL Datatrack’s customer base, as they reduce manual data entry and errors with automatic updates to purchase orders and inventory. It offers an integrated Imaging feature, allowing users to easily store certificates that are automatically retrieved at delivery stage and ultimately adhere to ISO 9001 and other quality standards.

Material Stocks: Robust Inventory Management

Effective inventory management is essential for ensuring that materials are available when needed and that stock levels are optimised. The Material Stocks module provides robust tools for managing inventory, tracking material quantities, locations and movements throughout the factory.

Key Features

• Inventory Management: Easily track the quantity, location and movement of all materials, with minimum and maximum stock quantity settings available
• Stocktaking and Valuation: Perform stock counts easily, with real-time valuation of your materials, helping you optimise your inventory strategy
• Integration with Goods Received: Automatically update stock levels when goods are received, ensuring accurate inventory records
• Issue Documents: Generate issue tickets and labels for materials allocated to specific works orders, ensuring effective use of resources and smooth production

By maintaining precise inventory records, PSL Datatrack helps its clients reduce discrepancies and stockouts, achieving accuracy and reliability across the board. Again, Document Management is available to keep necessary documents relating to any material.

Users also gain real-time insight into stock levels and material allocation, leading to enhanced visibility and organised material management. Efficiency is achieved through streamlined inventory processes, from receipt to issue of materials, enhancing overall operational performance.

PSL Datatrack’s Purchasing modules therefore offer a powerful and comprehensive solution for managing procurement and inventory processes. By automating and streamlining these crucial business functions, users can enhance accuracy, efficiency and visibility, leading to better business performance and cost savings.

Whether you are looking to improve your order management, ensure traceability of received goods or maintain optimal inventory levels, PSL Datatrack provides the tools you need to succeed.

Interested in what we have to offer? Learn more about our modular solution by clicking here.